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YCOE Conference Center
 The
Yolo County Office of Education ("YCOE")
has recently completed a full renovation
of its new administrative building and
Conference Center, located at 1280 Santa
Anita Court. Our Conference Center offers
approximately 4,000 square feet of flexible
space to accommodate your meeting, conference,
workshop or event. In addition, we host
and maintain one fully-equipped Technology
("Esparto") Lab, complete
with 30 desktop computers for hands-on
training sessions. All of our conference
rooms are equipped with automated projection
and audio/visual equipment, and we maintain
a complete inventory of accessories
to compliment the automated equipment.
Our Conference Center also contains
a kitchen and coffee bar to facilitate
outside catering needs during events.
We are located just northwest of Sacramento,
on the Interstate 5 corridor. Convenient
freeway, airport (Sacramento International
Airport), and hotel access, as well
as plenty of free parking is available
for your attendees and/or guests.
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| Room
Capacities |
Our four individual conference rooms
are all of equal size and divided by
removable partitions. They may be reserved
individually, or in combination with
adjacent rooms to accommodate larger
groups.
| Single
Room: |
- Theatre Style Seating (chairs
only) - 60 maximum
- Tables & Chairs (Chairs
on One Side Only) - 40 maximum
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| Two
Rooms: |
- Theatre Style Seating (chairs
only) - 120 maximum
- Tables & Chairs (Chairs
on One Side Only) - 80 maximum
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| Three Rooms: |
- Theatre Style Seating (chairs
only) - 180 maximum
- Tables & Chairs (Chairs
on One Side Only) - 120 maximum
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| All
Four Rooms: |
- Theatre Style Seating (chairs
only) - 299 maximum
- Tables & Chairs (Chairs
on One Side Only) - 160 maximum
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Esparto Lab:
(Technology Lab) |
Fixed Configuration - 30 students/computers
maximum |
View
Conference Center Set-Up Diagram
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| Hours
of Operation |
The YCOE Conference Center standard
hours of operation are from 8:00 a.m.
until 5:00 p.m., Monday through Friday.
After hours, holiday, and weekend use
of the Center may be arranged for an additional
fee.
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| Who
We Serve |
| The Yolo County Office of Education
hosts events for a variety of organizations,
associations, councils, agencies, and
private companies. Many educational workshops
and activities are held in our Conference
Center for the benefit of school districts
in Yolo County, YCOE staff, and the community.
Our customers range from the California
Department of Education and the University
of California, to the Local Child Care
Planning Council and Yolo Youth Council.
We host computer training for organizations
like Quintessential School Systems and
the Carter-Pertaine Users Groups. In addition,
our facility accommodates many Board meetings
for Yolo County and our school districts.
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| Audio/Visual
& Electronic Equipment |
Each room in YCOE's Conference Center
is equipped with a ceiling-mounted LCD
projector and mechanized screen. These
two devices are integrated with a multi-function
podium that allows for images to be
projected through a variety of devices,
including laptop computers, DVD/VCR
combinations, Elmo image cameras, video
conferencing, internet websites, and
satellite links. The Conference Center
rooms are also equipped with an audio
enhancement system that is controlled
by the selected image device.
Additional equipment is maintained
in inventory and may be rented for a
fee.
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| How
to Request/Reserve a YCOE Conference Room |
Requesting a room for use in YCOE's
Conference Center is simple. A deposit
may be necessary to confirm your reservation.
Before you contact us, you should have
the following specific information available:
- Description and Specific Title of
Your Event
- Date(s) and Time(s) Room is Needed
- Reservation Contact and How to
Reach Them
- Your Organization Name and Billing
Address
- Room and Configuration Desired
- Number of Potential Attendees
- Equipment Needs, if Any
Review
Conference Center Use Charges
Facility
Use and Insurance Agreement
Facility
Reservations Form
Once this information is available,
contact Kathy Fricke, in Administrative
Services at YCOE, by one of the following
methods:
Kathy will handle all details and work
with others at YCOE to ensure your room
is ready for your event. She acts as
the coordinator with our other departments
to confirm availability of equipment
and instruct proper room set-up according
to your instructions. You will need
to keep Kathy informed of any changes
concerning your room reservation, in
accordance with YCOE policies for Conference
Center use.
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| Cancellations |
| Please provide at least one week (7)
business days notice of any cancellations.
Failure to do so may result in a cancellation
surcharge (e.g., retention of your deposit).
YCOE reserves the right to cancel reservations
at their discretion if necessary, though
every attempt will be made to accommodate
booked reservations.
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*A fee schedule is available upon request.
Rates vary according to purpose, reserving
party, half- and full-day use, and audience
for the event.
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